Proposal Manager - Seattle

Job posted on October 30, 2020

  • Regular Full-time (40 hours/week)
  • Overtime exempt
  • Annual salary range between $74,880 - $91,520, plus benefits
  • Open until filled, but priority will be given to applications received by 5pm on November 20, 2020

Our community

Our EnviroIssues team is passionate about supporting communities in having a voice and opportunity to influence the issues impacting their everyday life. As a consulting firm, we work with a wide variety of clients, mainly in the public sector, on public involvement and community outreach to bring community voices into a variety of projects – whether that’s addressing wastewater discharge into Puget Sound, replacing a bridge or helping communities plan how they grow. While our largest area of work is transportation and transit, we also work in water utilities, land use, natural resources, climate, cleanup, energy and other sectors that impact people in our communities. With more than 100 staff across our Seattle, Portland and Oakland offices, we collaborate and support each other in defining collective success.

We’re committed to equity and are early in our journey toward being an antiracist workplace. We are working to build a team that reflects the diversity of the communities in which we work, diversity of ideas, leadership and work styles; and will support our vision of an equitable and thriving workplace. We encourage anyone who brings bilingual and/or multicultural background and/or lived experience that help us include all voices in an equitable way to apply.

About the role

As a Proposal Manager, you’ll be part of our growing Corporate Communications team working alongside a dedicated marketing and business development staff, leading the development of proposals for public participation projects. The team works in close collaboration with each other and staff across the company (Seattle, Portland, and Oakland) daily, and often under hard deadlines. We’re looking for someone who:

  • Brings previous experience leading proposal and interview teams on a range of transportation, land use, natural resource and water utility projects.
  • Manages tight deadlines and can juggle multiple projects at once, while delivering high-quality work on time.
  • Guides proposal teams in developing and refining winning strategies, themes, and compelling messages.
  • Enjoys collaborating and communicating with project managers, internal staff, external teaming partners and fellow marketers.
  • Demonstrates exceptional persuasive writing skills and can consolidate team inputs into clear and effective responses.
  • Exudes a calm, cool and collected demeanor under tight timelines

The ideal candidate will:

  • Bring experience in marketing, communications, English, journalism, or a related discipline.
  • Have three to five years of hands-on experience managing proposal responses to RFPs and RFQs in the AEC industry.
  • Demonstrate advanced proficiency in InDesign and Microsoft Office (Word, Excel, and PowerPoint).
  • Excel in their attention to detail and ability to multi-task with exceptional organizational skills.
  • Show understanding of core constructs such as structural racism, equity, justice, white privilege, internalized oppression, anti-racism, and more.
  • Understand how race-based privilege and power has contributed to “the range of barriers to equal opportunity and the depth of embedded racial inequities” – how they were created, are currently reinforced and maintained, and can be removed.
  • Exhibit cultural responsiveness and humility.

Conditions of employment:

  • A valid driver's license is required to drive to sites/events in instances where transit/rideshare is not available.
  • Local travel to sites/events outside of regular business hours.
  • Occasional weekend and evening work as we want to meet community members where they are. Our work schedules can be flexible depending on event timing and your preferences.

How EI is responding to COVID-19

Based on understanding of current science and public policy, we are working under a mandatory work from home policy that will likely last through June 2021. Our team is continuing to consider current trends and recommendations and may extend this mandatory work from home policy as necessary. The safety and wellbeing of EI employees, their families, and our communities is our top priority. We are also working with clients to ensure outreach activities in communities are implemented in ways that are safe for our team. We will not require anyone to perform onsite/in-person work who does not feel safe doing so, or who is not able to because of their home circumstances or obligations.

To apply, please email the below listed directly to

  • Resume highlighting relevant experience
  • Cover letter sharing information about you and your interest in this position
  • Two samples that demonstrate your writing skills; one of which must be a proposal. The second sample can be anything that shows us your writing style (such as a blog post, press release, feature story, etc).
  • Completed Self-Identify Form from our website (maintained separately from your application materials)

Interview process and timeline

Our goal is to hire someone within 6 to 8 weeks from closing the job posting. We are committed to keeping you informed throughout the process. Our interview process includes:

  • Resume review – This usually occurs within the first week after we’ve closed the job posting.
  • Phone interview – Initially, we like to talk with you over the phone for 30 minutes to learn about your skills and how they relate to this position.
  • Virtual Video interview (90 minutes) – Our virtual video interview focuses on being conversational, allowing you to learn about us and our work, and allowing us to hear how you respond to different situations. We hold 90 minutes for this conversation to ensure we aren’t rushed. It is okay if the interview is shorter.
  • Hiring decision – After we finish all interviews for the position, we meet and decide on making an offer. You will hear from us regardless of our hiring decision.